Karat-weight tracking, gemstone documentation, photo capture and barbell label printing — the detail your most valuable, highest-risk category demands.
Jewelry pawn software is pawn shop software with the specialized fields and labels that precious-metal and gemstone inventory requires — karat-weight tracking, metal type, stone documentation, hallmarks, testing results, photo capture and barbell tag printing — rather than the generic item fields a standard retail register offers. It exists because jewelry is the highest-value and highest-risk category in most shops, where accurate karat, weight and stone records protect the loan, the margin and the police report. PawnSmarts captures all of this and prints the small barbell tags jewelry needs, starting at $89/month with no contract, or $2,995 to own it outright.
Capture karat weight (10K, 14K, 18K, 22K, 24K), metal type (gold, silver, platinum), gemstone details (type, cut, clarity, carat weight), brand and designer, condition notes, serial numbers and hallmarks — one structured record per piece.
Print industry-standard barbell (dumbbell) jewelry tags in the .5" × 2.25" format on a thermal label printer. Each tag carries a scannable barcode, item description, karat, price and ticket number. Adhesive labels and hang tags both supported.
Capture multiple photos per item from a webcam or device camera — the whole piece, close-ups of hallmarks and serial numbers, gemstone detail, and condition. Photos stay linked to the transaction and attach to police reports.
Record gold-tester readings, acid-test and diamond-tester results, stone authenticity notes and weights (dwt or grams). Track scrap value against current metal prices, loan-to-value ratio and retail markup so every offer protects your margin.
Every item movement is logged with a timestamp. Staff roles with PIN lock, manager approval on high-value transactions and a complete per-item history protect against both external theft and internal shrinkage. (Roles & PIN lock are on the Professional plan.)
Scan the customer's license to fill name, address, DOB and ID number automatically, then scan a barcode to recall any item instantly. A new jewelry pawn takes about 30 seconds.
| Capability | Essential — $89/mo | Professional — $129/mo |
|---|---|---|
| Karat / metal / stone records, hallmarks, weights | Yes | Yes |
| Photo capture linked to the transaction | Yes | Yes |
| Barbell & price label printing | Yes | Yes |
| LEADS Online export & OFAC checks | Yes | Yes |
| Staff roles with PIN lock, manager approval | — | Yes |
| Advanced analytics (margin by category, loan aging) | — | Yes |
| Multi-location, layaway, custom ticket templates | — | Yes |
Jewelry-specific tracking is one piece of a complete system — see the overview of what pawn shop software does. Every jewelry transaction must be reported to law enforcement, so your software has to handle police reporting automatically, usually through LeadsOnline. Rules vary by location — review the US state licensing guide or Canadian provincial guide.
Your jewelry module should run on the same ledger as your point-of-sale system, tracking each piece from pawn through redemption or retail sale, and support your overall theft-prevention plan. For the bench tools that pair with the software — testers, scales, loupes, cases — see our pawn jewelry supplies guide. Compare options in our reviews and rankings.
Jewelry pawn software is pawn shop software with the specialized fields and labels precious-metal and gemstone inventory requires — karat weight, metal type, stone details, hallmarks, testing results, photo capture and barbell tag printing. It tracks each piece from intake through redemption or sale and feeds full item descriptions and photos into the police report. PawnSmarts includes these jewelry fields on every plan from $89/month.
Jewelry pawn software should capture karat weight, metal type, gemstone details (cut, clarity, carat), hallmarks, serial numbers, photos, and testing results such as gold-tester or acid-test readings. It should also print barbell (dumbbell) jewelry tags in the standard .5" × 2.25" thermal format, calculate loan-to-value against current metal prices, and generate police reports that include full item descriptions and photos.
A barbell tag (also called a dumbbell tag) is the small two-ended label used to price and identify jewelry pieces in pawn and retail. PawnSmarts prints barbell tags on a thermal label printer in the industry-standard .5" × 2.25" format, with a scannable barcode, item description, karat, price and ticket number on each tag.
During intake, the item is weighed in dwt or grams and the karat is tested and recorded (10K, 14K, 18K, 22K or 24K). PawnSmarts stores the karat, metal type, measured weight, and scrap value against current metal prices alongside the loan amount, so the loan-to-value ratio is visible at a glance and any offer is traceable back to documented test results.
The core jewelry features — karat, metal and stone records, hallmarks, weights, photo capture, barbell and price label printing, and LEADS Online police reporting — are included in the Essential plan at $89/month. Staff roles with PIN lock, manager approval on high-value transactions, advanced analytics and multi-location are on the Professional plan at $129/month, or $2,995 to own Professional outright.
There's no on-site sales visit and nothing to download. Open the live demo right now in your browser, click through a jewelry pawn, and see the karat fields, photo capture and barbell tag for yourself. When you're ready, we migrate your data for $395 and you're live in under 24 hours.
Open the live demo and write a jewelry pawn. If it looks right, sign up and we'll move your data for $395.
Questions? [email protected] · 800-710-6184