If you write tickets in your system and then retype them into the LeadsOnline portal, you're doing a second job every night. Automatic upload replaces it entirely.
The short answer: yes, LeadsOnline entry can be automated. LeadsOnline accepts formatted transaction files from point-of-sale software and issues FTP credentials for scheduled automatic upload. Instead of retyping every ticket into the portal, your POS sends the day's transactions itself — every field, every serial number, on time, every day.
Do the math for your own counter. Each transaction takes roughly 2–4 minutes to key into the portal: the pledgor's name, address, date of birth, ID details, then every item with its description and serial number.
That's a part-time employee's entire year spent retyping data your software already has. And it's usually done at closing time, by whoever is tired and in a hurry — which is exactly when transcription errors happen.
The serial number is the field investigators actually match against stolen-property reports. Transpose two digits while retyping and that item is invisible to every search — for recovery purposes, the report was never filed. Manual entry also fails in a second way: it depends on a person remembering to do it. Vacations, sick days and busy Saturdays are how shops end up with missing report days, and missed reports — not bad reports — are what draw fines and license trouble. (New to the requirements? Start with our step-by-step LeadsOnline reporting guide.)
LeadsOnline can issue a username and password for automatic upload over FTP. Your point-of-sale software stores those credentials, and at a time you choose each day it generates a report of every transaction since the last upload and transmits it. Three things make this strictly better than the portal:
2–4 minutes per ticket, every ticket typed twice. Serial-number typos land on you. Depends on a person remembering, every single day.
Zero minutes per ticket. Fields come straight from the original transaction. Runs on a schedule — daily, without being asked. Included on every plan.
If your jurisdiction requires a person in the loop, PawnSmarts also produces the same report as a file you upload to the portal yourself — still no retyping, just a save and an upload.
Yes. LeadsOnline accepts formatted transaction files from point-of-sale software and can issue FTP credentials for scheduled automatic upload. PawnSmarts generates and transmits the report daily with no manual step.
No. The first transmission sends your recorded transactions; every upload after that includes only transactions since the last report, so nothing is ever submitted twice.
Yes — file upload from POS software is a standard LeadsOnline submission method used by high-volume shops everywhere. What police care about is complete, accurate, on-time data, and automated uploads are more reliable on all three counts than manual retyping.
Yes. PawnSmarts produces the same approved report as a file: go to Reports, choose the LEADS Police Report, save it, and upload it through the LeadsOnline website. You keep the person in the loop without retyping a single field.
Once you have FTP credentials from LeadsOnline, setup in PawnSmarts is a one-time step: enter the credentials and choose a daily upload time. Shops switching from other software are typically reporting through PawnSmarts in under 24 hours, including data migration for $395.
No. LeadsOnline export — automatic or manual — is included on every PawnSmarts plan from $89/month, with no add-on fee, no prepaid support fee and no contract. LeadsOnline itself is also free to reporting businesses.
PawnSmarts is independent pawn shop software and is not affiliated with or endorsed by LeadsOnline, LLC. LeadsOnline is a trademark of its owner.
Open the live demo and click around. If it looks right, sign up and we'll move your data for $395.
Questions? [email protected] · 800-710-6184